Penn Harris Madison School Corporation Meal Charge Policy 

The National School Lunch Program (NSLP) requires school food authorities to establish written administrative guidelines for meal charges. Penn Harris Madison School Corporation will adhere to the following meal charge guidelines: 

  1. Cafeteria purchases must be prepaid before meal service or paid at the point of sale using credit/debit card or EFT via the food service online payment system, com, or by cash or check at the point of sale or in the school office.
  1. Families are responsible for keeping track of their student’s account Schoolcafe.com can be set up by families to send low balance alerts.
  1. Students who choose a complete meal and do not have money on their account or cash in hand will have their account charged for the meal. Families are responsible for all charges.
  1. A staff member may charge up to $3.00 as long as they establish and maintain a good credit history of making payments on their foodservice accounts.
  1. A student who has charged a meal may not charge or purchase “ala carte” item(s), including extra main entrees.If they do take extra food from the serving line that is not pre-packaged your students account will be charged and you are responsible for the charges.
  1. Food Service will send negative balance reminders to the email listed on the student’s record Phone calls will be made bi-monthly and letters mailed to the student address on a monthly basis.
  1. All accounts must be settled by 10 days after the last day of school each Negative balances of more than $30.00 will force the District to take action to collect unpaid funds by means of collection agencies, small claims court, or any other legal method deemed necessary by the District. Uncollectible debts from students no longer in the school district will also be subject to collection. The United States Department of Agriculture does not allow school nutrition programs to write-off debt.
  1. Refunds of meal account balances will be made by check mailed to the student address on record. To request a refund call or email the Food Service Office at 574-254-2814 or mjaroch@phm.k12.in.us. Refunds will only be processed for balances of $20.00 or more per family. You may also request a transfer of any amount to be moved to another student account.
  1. This information will be shared with parents on the PHM website and on com. It will also be shared with appropriate school staff.